RIDE AND VIBE RETREATS TERMS AND CONDITIONS
(a) Your booking is not considered definite and no contract will exist until we receive a deposit from you and you agree to these terms and conditions.
(b) We do not share customer details with any 3rd parties.
(a) The price is the exact amount to be received by us in US Dollars.
(b) The full payment amount is due 60 days before the first day of the retreat unless otherwise agreed upon,
3. Your Travel Arrangements
All travel arrangements are your responsibility and at your own cost. We shall not be held liable for any consequences or expenses arising from delays or cancellations in any of the companies you may have made arrangements with, or for any irregularities in your documentation required for travel.
Transfers to/from the retreat are at your own cost unless included in purchased package. Discount packages do not include travel transfers.
4. Travel Insurance
(a) Travel insurance is recommended. If you choose to buy insurance we require that your travel insurance covers the activity of this retreat as well as unexpected cancellation, sickness, losses, and all the usual risks. You should bring the policy with you in case of an emergency.
5. Your Health/ Physical Training Release of Liability
(a) It is your responsibility to let your Yoga Instructor know if you have any injuries and to be mindful at all times of your own body’s capability during the retreat. If you experience any injury or discomfort during any activity during the retreat, you must desist immediately.
(b) It is also your responsibility to consult a doctor with an understanding of yoga to check that you are sufficiently fit and healthy to undertake yoga classes and other physical activities that you may choose to do whilst on the retreat.
(c) Please advise us of any mental or physical health conditions and dietary requirements. If you have health conditions and dietary requirements that may be affected by the activities offered on our retreats we reserve the right to advise you to desist and in the interests of your wellbeing, or others, we may decline your stay at our retreats.
(d) Women who are 12 to 28 weeks pregnant must provide a letter from their health practitioner specifying that they are fit to travel and able to engage in the activities that we provide. We would prefer pregnant women to have done a little yoga before they arrive.
6. Allergen Environment
An environment free of allergens, including but not limited to food allergens, CANNOT be guaranteed on a Ride and Vibe Retreat. Therefore, the released parties cannot guarantee that any particular food product is free of all traces of any particular allergen, that consumption of a food product will not result in some form of allergic reaction, or that the participant will not come into contact with any allergens while in attendance on Ride and Vibe Retreats. The undersigned acknowledges and agrees that she/he is aware of such risks and that participation in the event will expose the participant to food, activities, and persons that may result in exposure to allergens.
7. Cancellation by you
(a) You (or any member of your party) may cancel your booking at any time, however, deposits are non-refundable and all other payments are refundable up to 60 days before the retreat.
Cancellation will take effect the day such notification is received by us. If such cancellation is made within less than 60 days before the start of the retreat, no payments will be refunded. However, if another person can be found to take your place, then we may offer you a refund at our discretion.
(b) Bookings are for the stated period of the retreat. There are no refunds for any unused portion of the retreat. If the reason for cancellation is covered under the terms of your Travel Insurance Policy, you may be able to make a claim on your insurance.
8. Amendments by us
Occasionally, changes may have to be made (e.g., yoga teacher, class times or other arrangements, etc.), which we reserve the right to do at any time. If your accommodation has to be changed, we will do our utmost to provide accommodation of a similar rating. If a significant change becomes necessary, we will inform you as soon as reasonably possible if there is time before your departure.
9. Cancellation by us
We reserve the right in any circumstances to cancel a retreat. In particular, our retreats require a minimum number of at least 75% of the participants to have booked by 30 days before the start date. If this minimum number is not reached by that date we may cancel and refund the money to you.
10. Our liability to you
(a) We accept responsibility for ensuring that the retreats are supplied as described and that the services we are contractually obliged to provide are to a reasonable standard.
(b) We do not accept any liability for cancellations, delays or changes caused by war, threat of war, terrorist actions or threats, closure of airports, civil strife, industrial action, natural disaster, technical problems to transport, staff cancellations, unforeseen changes in your personal circumstances or other events beyond our control.
(c) We are not liable for any injuries you may incur. Yoga classes and all excursions are undertaken at your own risk. We are not liable for any medical or psychiatric conditions, which may develop during or subsequent to the retreat. We are not liable for loss of, or damage to, your personal property. It is your responsibility to ensure that your possessions are kept safe at all times.
(d) All excursions and activities are voluntary, optional and at your own risk. We are not liable for any injuries or incidents that may occur during a voluntary retreat activity.
11. Group Bookings
Where a booking is made on behalf of several individuals the booking is conditional on the person(s) paying having authorization from all the individuals named on the booking form to enter into this contract. The terms of this contract will apply to each member of the group as though they had paid for their own retreat individually and directly to us.
If you have a problem during your retreat, please inform the organizer immediately and he/she will endeavor to put things right. Please note that we cannot be responsible for the individual behavior of any group member or other guest sharing your accommodation.
Photographs and videos will be taken during the retreat and by signing this agreement you authorize Ride and Vibe Retreats and Renay Wright Yoga to use photographs of you and your property and authorize Ride and Vibe Retreats assignees, licensees, legal representatives and transferees to use and publish (with or without my name) photographs, pictures, portraits, testimonials or images in any and all forms and media and in all manners, including composite images or distorted representations, and the purposes of publicity, illustration, commercial art, advertising, publishing (including publishing in electronic form or internet websites), for any product or services, or other lawful uses as may be determined by the photographer or Ride and Vibe Retreats. You further waive any and all rights to review or approve any uses of the images, any written copy or finished product.
I acknowledge that I have voluntarily enrolled to participate in Ride and Vibe Retreats. In consideration of Ride and Vibe Retreats allowing me to participate in Ride and Vibe Retreats, I agree to this release of claims, waiver of liability and assumption of risks. On behalf of myself, my heirs, executors, successors, administrators and any other person who may have an interest at common law or by operation of statute, I hereby waive any and all claims I or such parties may have now or in the future. I release from liability Ride and Vibe Retreats and any employees, guides, volunteers, agents or representatives (“the releasees”) for any personal injury, death, property damage or loss or any nature suffered by me as a result of participation in any activity on the retreat. I release from liability Ride and Vibe Retreats for any cause whatsoever including those arising out of, or in any way connected to or occasioned by the negligence of the releasees. The participant accepts financial responsibility for any injury that the participant may cause either to him/herself or to any other participant or retreat house property due to his/her negligence. Should the above-mentioned parties, or anyone acting on their behalf, be required to incur attorney’s fees and costs to enforce this agreement, I agree to reimburse them for such fees and costs.
This Agreement shall be governed by and construed in accordance with the laws of the State of California, without regard to its conflict of laws rules. You are of full legal age and have read and fully understand the terms of this release.